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How To Handle A Difficult Client/customer - Business Advice/Tips - West Entrepreneur Forum

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How To Handle A Difficult Client/customer by ikoiikenna: on Wed 01 at 09:15am

As a business owner, every now and then you are likely to come in contact with a difficult client. A client so impossible to the point of frustration.
Difficult customers are seen in every business and sometimes you just have this urge to want to throw them off, but you know it is better to keep them if you can especially if they are good paying customers.
So how do you handle difficult Clients without really hurting your business and still keep your sanity?

1. POLITE APPROACH:
Truth be told, some clients can really be rude and their words not comforting one bit. In situation where you come across a client who complains about a poor product or service and he or she uses some not so fine words to drive home their message, in such case it is best to approach the client in a polite and less confrontational way that will get he or she to calm down and listen so that the complaint will be handled with zero conflict. Polite approach always wins, it tells the client that you understand their needs and want to help solve it. READ ALSO: 3 Best Ways To Sell Without Being Pushy

2. BE SPECIFIC:
Sometimes, difficult clients just love to vent even to the littlest things. When you encounter clients who rather than just state the problem at hand, choose to make broad statements like "you never finish on time" or "you are always fond of doing this" especially if it is a first time complainer, your best bet here is to ask them to specify what the problem is then offered solution to the problem. Ask them bluntly "if I solve this problem, does it fix the situation?" Make sure to let them see how wrong it is to generalize and how it is much better and simpler to state the problem as it is so as to get it fix easily.

3. IDENTIFY THE PROBLEM:
While it is good to acknowledge and identify the problem a client has, it is also not advisable to agree on point blank to the cause as this may add salt to injury. What you need to do is, identify with their stand but also steer the conversation towards a solution --with that you have succeeded in avoiding conflict.


4. FOCUS ON RESULTS:
You need to always keep your focus on the wants and needs of your customers. Ignore other petty things and work towards end results. It is all about customer satisfaction at the end of the day.

5. IDENTIFY A TROUBLE SHOOTER:
As a business owner, you will definitely run into a situation where you just cannot make a headway with a particular client and he or she is a client you do not want to lose. So when encountering such client, it is advisable to assign he or she to one of your worker to work with -- that way they still get attended to.

READ ALSO: How To Keep Customers Happy And Loyal Forever

6. DROP THEM:
This is the last method I will advise to apply when handling difficult clients. When you must have exhausted all your emotions and tactics trying to appease them and it is just not working --then it may be wise to drop them, cut your losses and move ahead. That way you get to channel your energy on a better and more productive client.
In conclusion, I hope you do not get to the last method or have reason to use it. I am hopeful that one of the other methods will help you handle any of your difficult client's situation. Good luck with it.

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