Invoicing is a crucial task for businesses of every size to perform. This task used to be done manually but with the emergence of the internet with many businesses now going digital, online invoicing is a trend and gradually becoming a must in modern day business transaction. Sending your invoice on time is very crucial to help you get paid on time and cancel every outstanding payment within the shortest time possible. That is why we took to the task to come up with the Ultimate Guide to Online Invoicing for Nigerian Businesses in this piece of informative writing.
ULTIMATE GUIDE TO ONLINE INVOICING FOR NIGERIAN BUSINESSES
As a business owner, you have to do all it takes to ensure your receivables are paid on time for smooth and continuous operation. One of the means you need to employ is Online Invoicing. If you don’t know how to go about this, you have come to the right place because we have compiled 10 Ultimate Guide to Online Invoicing for Nigerian Businesses that you will find helpful.
- Invoice No.
- Issue Date.
- Business Logo.
- Business Details.
- Customer Details.
- Items Purchased.
- Total Amount Due.
- Due Date.
- Payment Terms.
- Invoice Footer.
- #1. Invoice Number
Invoices contain unique sequential code that serves as a unique identifier. This is known as Invoice number. It is important that your online invoice should have an invoice number so as to enhance the authentication of the document and as well separate it from the rest in the stack. Make sure the online invoicing solution you are using has the feature to include an invoice number on your invoice before sending it out.
- #2. Issue Date
Your invoice should contain an Issue Date, which serves as the date on which you issued the invoice for a good or service. Also, the date can be the day which you send the goods to the buyer (having placed the receipt within the goods). Payment usually is made the same or few days after the invoice date.
- #3. Business Logo
Your online invoice should feature your business logo, mainly at the top part of your invoice. This makes the invoice look authentic and professional. This is important because it is one of the look outs by clients to be sure they received the original document from the business owner.
- #4. Business Details
Don’t make the mistake of sending your invoice to a client without your business details. You ought to include your business details such as business name, email address, phone number, a physical office address etc.
- #5. Client Details
Aside from including your business details, you should not miss out from including your client details because no client need to be sure the invoice is intended for them. Therefore you need to include client details such as name, address and phone number on the invoice.
- #6. Items Purchased
This is one of the major essences of invoice, that is to intimate client about the item they purchased or services rendered so that they can make payment. Products and services should be itemized preferably starting from the highest to the lowest. Once you’ve itemized the products and services, include the quantity of item purchased as well as the price per item and the total price stated boldly below. Make sure you do not miss out any item that is why you need to cross check and be sure that everything has been included in the invoice before dispatching it to the buyer.
- #7. Total Amount Due
What is the essence of sending out an invoice without stating the total amount due, don’t ever make such mistake. You need to clearly indicate the total amount that your client needs to pay. Also, you need to show how you came up with this total figure, as mentioned earlier clearly itemize each product with their quantity and prices as well as any other additional information that is if you plan to include taxes or use discounts.
- #8. Due Date
Another Ultimate Guide to Online Invoicing for Nigerian Business is to include Due Date, which is the last day the invoice is considered due for payment. This should be written boldly on the invoice that will be sent to your client. Including the due date of payment on your invoice will allow your client know the deadline which payment should be made and the urgency of it.
- #9. Payment Terms
The essence of sending an invoice is to foster your payment and one of the must inclusions on your invoice is to specify the payment terms for the particular invoice you are sending out. You can also include the mode of payment so that the client can have the flexibility of paying by cash or online transaction.
- #10. Invoice Footer
Lastly on our Ultimate Guide to Online Invoicing for Nigeria Business is to include Invoice footer. This section can be wisely used to appreciate your clients for doing business with and patronizing you. Also, you can include additional information that you might want to pass across to your client via the invoice.
Conclusion on Ultimate Guide to Online Invoicing For Nigerian Businesses
We have come to the end of our discourse and we hope you enjoy reading through the article. We are sure that if you adhere and follow strictly the tips provided in this article you should find no difficulty in sending your invoice online. you need to bear in mind as a business owner that receivables should be paid as soon as possible and thanks to the introduction of online invoicing which has made it a lot easier. Truth is, online invoice is now a must because of the increase usage of the internet for business activity and it will help you get paid faster than you anticipate.
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